Append the Recurrent Transactions

APPEND TO RECURRENT TRANSACTIONS TO THE MONTHLY FILE

This routine adds ALL the Recurrent Transactions to the Monthly Transaction File. It is normally done once a month, when you Close a Period(Month), the Roughneck will ask if you would like to Append Recurrent Transactions to the Monthly File.

However, the first time recurrent transactions are added you must append them to the current months Transaction file, if you want them in this months transactions.

To Append, select Transactions - Recurrent Transactions - Append

Normally, you should append recurrent transactions when you Close a Period(Month), that routine will ask if you want to append reccurrent transactions for following month. If you try to append more than once in the same month, you will be flagged stating the date of the last append and you will be asked if you want to append again.

The new transaction date will reflect a date for the month in which you want to process the records.

FAQ:

Q. I have already Appended my Recurrent Transactions for this month, but I have just received a new invoice I would like to add as a Recurrent entry. If I add into the Recurrent Transaction File, can I Append for the month again? (for A/P Recurrent or Transactions Recurrent)

A. No, you cannot Append again. If you do, you will have double entries for the Recurrent Transactions already set up in the file. What you should do is add the NEW Recurrent Transaction into the Recurrent field so that it is ready to go for the next month, then add that one invoice into A/P (if it is Recurrent A/P invoice) as if a normal A/P invoice would be entered, or add it into the Transaction File (if it is a Recurrent Transaction) as if a normal Journal Entry would be entered.